Admin

Selecting [Admin] from the shift menu will open the following [Admin] page in the application allow the application use to update time sheet through the [Activity Report]; add any [Non-Visit Activities], complete a [Vehicle Damage Report] like when starting shift, [Help] for the application and a [Change Vehicle] option during shift.

Activity Report

Selecting [Activity Report] will allow you to review the times for your shift midway through the working day. Any time that has not been record as a non-visit activity or working time on a task will be highlighted as a 'Gap'. A 'Gap' in the time sheet is anything greater than X minutes.

Select a time entry will display the Start - End and Duration for that activity
Selecting a time entry listed as 'Gap' that is greater that X Minutes (Only times greater than X time need to be converted to Non-Visit Activities)

Followed by [Yes]
Enter Non-Visit activity type and [Save].

Non-Visit Activities

Selecting [Non-Visit Activity] will allow the application user to record times that are not associated with tasks and if necessary record travel with the activity. Buttons [Up], [Down] and [Select] will allow a user to select and view the non-visit activities on the shift. Selecting [Back] or [<] will navigate back to the Admin home page.

Adding a Non-Visit Activity

Select [Add] and then select the Non-Visit Activity type
Followed by [Start] and [Yes] to the confirmation box will start the Non-visit activity without travel i.e. Office Administration

Select [Add] and then select the Non-Visit Activity type
[Start Travel] and [Yes] to the confirmation box will allow you to record your non-visit activities in real-time as they are happening, rather than recording them at the end of the shift.

Follow by Navigate on this option will allow the application user to use Navigation on this Non Visit Activity.

Finishing a Non-Visit Activity

Select a 'working' non-visit activity
Optionally enter non-visit activity notes and [Finish]
Followed by [Yes] will end the recording of the non-visit activity

Select a 'working' non-visit activity
Enter the finish ODO reading, followed by [Finished Travel]
Optionally enter non-visit activity notes and [Finish]
Followed by [Yes] will end the recording of the non-visit activity.

Deleting Non-Visit Activity

Selecting [Delete] on a populated non-visit activity will allow you to delete an entered value.

Vehicle Damage Report

Selecting this option will allow an application user to enter a vehicle damage report during shift.

Select [Vehicle Damage Report], followed by [Yes]
Enter damage type, time damage found, a geographical description and Damage Details with Description.
Photographs of the damage can be obtained by selecting [Camera].
Optionally make a phone call from this screen to the fleet manager for example by selecting [Call].
Select [Submit] to complete the vehicle damage report

Select [Back] to cancel the vehicle damage report.

Help

Selecting [Help] will open up the same [Help] that was accessible on the login page see Login and Technical Help.

Change Vehicle

Selecting [Change Vehicle] will allow the application user to change vehicle during shift in the event that workers are using pool cars.

Selecting [Change Vehicle] followed by [Yes].
Enter the ODO for the vehicle you are leaving
Enter the ODO of the vehicle that you are taking
Complete a new pre-vehicle check for the vehicle you are taking before selecting [Finished].

Note: Selecting change vehicle and [Yes] will force you to complete a vehicle change even if you are not completing a change, however please be aware you can enter the same vehicle registration for the new vehicle as the old vehicle.

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